Halling Parish Council - September 2009 Minutes

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[ DRAFT MINUTES - to be confirmed at next meeting ]

Meeting of Halling Parish Council held on 10th September 2009 at the Jubilee Hall

Present: Vice Chairman, Maggie Coleman, Mitzi Richardson and Ray Jackson.

W Swan – Clerk

2 members of the public.

1. Apologies

Frank Howard, James Souter, Bob Swain, Daryl Palmer, Trevor Reynolds, Norman Mitchell and Chris Herbert.

2.Minutes of last meeting

It was proposed by Ray Jackson, seconded by Mitzi Richardson, that the Minutes were a true record of the last meeting. All agreed and the Vice-Chairman signed them accordingly.

3.Matters Arising - none

4. Notification of Other Business

Ray Jackson – 2 items; Maggie Coleman – 2 items and the Clerk – 1 item.

5. Reports by Chairmen of Committees.

(a) Estates - no report

(b) Footpaths.

Maggie Coleman reported that there had been a complaint that the bottom of the RS201 had been widened by a local resident for access to his property. This was reported to Medway Council who ascertained that he had the right to a 15ft wide access and had carried out the work to their satisfaction.

Medway Council have apparently finished the report on the RS320 which will be going to Committee for a decision.

As regards the stile on the RS319, Medway Council have now agreed to use their volunteer scheme to refurbish it in the near future.

6. Jubilee Hall & 7 Halling Association– no reports on these items.

8 Community Centre

The Vice-Chairman said that the next Committee is on 14th September.

9. Lafarge

Maggie Coleman reported that she has been in touch with the Parish Council’s Solicitors who informed her that the delay in the transfer of the Marsh is with Lafarge’s Solicitors.

She is to keep chasing up this matter.

10. CEMEX – no report

11. Youth Club

The Vice-Chairman reported that the Club is back in the Community Centre after 6 weeks in the Lower Rec.

12. Fun Weekend

The Vice-Chairman thanked all of those concerned on a very successful weekend. The accounts are to follow.

13. Receipts

Jubilee Hall – payment for refurbishments £2488.25

Bob Swain – donation for Funday £50.00

14. Payments

Payee	Expenditure	Budget	Net £	Vat £	Gross £
Ben Cook	Grounds work	Estates	115.00		115.00
Clive Stanley	Webmaster fees for June 2009	IT	38.50		38.50
Total Property	Work on N/Bs and at Jubilee H	Est/Sec.137	1728.05	259.21	1987.26
W R Swan	Wages	Wages	1073.98		1073.98
Phoenix F’works	Deposit for Funday	Funday	375.00		375.00
R Jackson	Purchase of dog bags	Estates	61.50		61.50
Ben Cook	Grounds work	Estates	55.00		55.00
P Wilkins-Smith	Delivery of Halling View	HV	60.00		60.00
T & M B.C.	Printing of Halling View	HV	865.13		865.13
Maggie Coleman	Purchase of Funday prizes	Funday	201.93		201.93
Goosebumps	Concert fees	Funday	600.00		600.00
OCD	Concert fees	Funday	450.00		450.00
Big Fish Arts	Band fees	Funday	250.00		250.00
Darren Eiffert	DJ fees	Funday	850.00		850.00
Zurich Insurance	Special policy	Funday	105.00		105.00
Ben Cook	Grounds work	Estates	105.00		105.00
Acorn Marquees	Hire of Marquee	Funday	880.00	132.00	1012.00
Castle Marquees	Hire of toilets	Funday	100.00	115.00	115.00
Sarah Poole	Funday purchases	Funday	125.00		125.00
Melissa Osmond	Face painting	Funday	100.00		100.00
Remmer Print	Raffle tickets	Funday	51.15	8.87	68.00
You First Ltd	Maintenance of photocopier	IT	159.72	23.96	183.68
P J Mitchell	Work at Jubilee Hall	Section 137	879.20	131.86	1011.08
Total Property	Repairs to fencing	Estates	30.00	4.50	34.50
Clive Stanley	Web fees July & August	IT	99.00		99.00
Total Property	Work at Jubilee Hall	Section 137	1609.05	241.36	1850.41
Total Property	Goal posts	Estates	257.00	38.55	295.55
Trevor Reynolds	Purchase of 1st prize in raffle	Funday	340.00		340.00
Phoenix F’works	Fireworks at Funday	Funday	3937.50		3937.50

It was proposed by Ray Jackson, seconded by the Vice-Chairman, that the above payments be ratified. All agreed.

15. Any Other Business

Ray Jackson raised the question of the Parish Council paying for Neighbourhood Watch notices for the new scheme in Essex Road. It was decided to hold this over to another meeting as there was also another scheme in the Village who might need similar help.He also pointed out the reference to Ward Level Crime maps in the latest edition of the KALC Parish News.

Maggie Coleman asked that the flooding in Pilgrims Road be taken up again with Medway Council. She also asked if the Parish Council would approve using legal advice in the registration of the Recreation Grounds. This was deferred to another meeting.

The Clerk has received a letter from the Historical Society asking for its views on a suitable memorial for the late Ted Gowers. This was also deferred.

Parishioners’ Questions The following subjects were raised by residents:

1. Public Phone Box at Forge Green; 2. Plough Path; 3. Fence in Circle; 4. Thanks to Funday Committee; 5. Lowered footpaths at Water Works.

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